Homeland Security Expo Sweden and Drone International Expo – Visitor and Exhibitor Registration – www.eurohomesecexpo.com

Last updated: October 2026

1. Introduction

This Privacy Policy explains how personal data is collected, used, shared and protected when you register as a visitor or exhibitor, or otherwise interact with Homeland Security Expo Sweden (the "Expo"), including through our website, registration forms, email communications and on-site at the event.

We respect your privacy and are committed to handling personal data in accordance with applicable data protection laws, including the EU General Data Protection Regulation (EU) 2016/679 ("GDPR") and applicable Swedish data protection legislation. Where relevant, we also have regard to India's Digital Personal Data Protection Act, 2023 and other applicable laws.

By using our website or submitting a registration form, you acknowledge that you have read this Privacy Policy.

2. Who We Are

The Expo is organised by Nexgen Exhibitions Pvt. Ltd. ("Nexgen", "we", "us", "our"), 1201/1206, Pragati Tower, 26, Rajendra Place, New Delhi – 110008, India. Nexgen acts as the data controller for personal data processed in connection with the Expo, unless stated otherwise. Service providers we engage, including our registration portal provider, generally act on our behalf. Where any party acts as an independent or joint controller, we will explain this through an appropriate notice.

Privacy contact: info@eurohomesecexpo.com

3. Personal Data We Collect

Depending on how you interact with us, we may collect and process personal data such as:

• Identity and contact details, such as your name, email address, telephone number and postal address.
• Professional information, such as your organisation, organisation website, job title, department, industry sector and country.
• Registration and participation information, such as your participant category, how you heard about the Expo, event preferences, areas of interest, badge and attendance records.
• Communications, such as enquiries, feedback, meeting requests, networking preferences and correspondence you send to us.
• Technical information, such as IP address, browser type, device information and website usage data collected through cookies and similar technologies.
• Other information you choose to provide to us, or that is reasonably required to deliver the Expo and related services.

We ask that you provide only information that is accurate and relevant. Fields marked as required on our forms are needed to process your registration; if they are not provided, we may be unable to complete it. Please do not submit special categories of personal data (such as health, biometric or political-opinion data) or any classified, restricted or operationally sensitive information through our forms.

4. How We Collect Personal Data

We collect personal data directly from you, and may also receive it from your organisation, publicly available professional sources, event partners, associations and other third parties, where permitted by law.

5. How and Why We Use Personal Data

We may use personal data for purposes including:

• Processing and managing your registration and issuing visitor badges.
• Organising, operating, securing and administering the Expo.
• Communicating with you about the Expo, including updates, schedules and practical information.
• Responding to your requests and enquiries.
• Sending information about future editions, related events and services, where permitted.
• Improving the Expo, our website and our services, including through analysis, surveys and feedback.
• Maintaining the safety and security of the venue, attendees and our systems.
• Complying with legal and regulatory obligations and establishing, exercising or defending legal claims.

6. Legal Bases for Processing

Where GDPR applies, we rely on one or more of the following legal bases:

• Contract or pre-contractual steps – where processing is necessary to handle your registration and provide access to the Expo.
• Legitimate interests – to organise and promote the Expo, maintain security, and improve our services, provided these interests are not overridden by your rights and interests.
• Consent – where required by law, for example for certain direct marketing communications or non-essential cookies. You may withdraw consent at any time.
• Legal obligation – where processing is required to comply with applicable law.

7. Direct Marketing

We may contact you about the Expo and related events and services. Where required by law, we will do so only with your consent. You can opt out at any time by using the unsubscribe link in our emails or by contacting us at the address above. Opting out of marketing will not affect service-related messages about your registration.

8. Sharing of Personal Data

We do not sell personal data. We may share personal data, where appropriate and lawful, with:

• Group companies, affiliates and personnel of the organiser who need it for the purposes described above.
• Service providers and partners acting on our behalf, such as IT, hosting, communications, registration, marketing, analytics, security and event-management providers.
• The venue operator, security and logistics providers, and other event partners as reasonably necessary to run the Expo.
• Exhibitors, sponsors and co-organisers, where you have chosen to share your details (for example, by allowing your badge to be scanned or by opting in on the registration form).
• Professional advisers, regulators, law enforcement or public authorities, where required by law or to protect rights, safety and security.
• A successor or acquirer, in connection with a corporate restructuring, merger or sale of business.

Registrations for the Expo are handled through an online portal operated by a service provider established in Sweden, which hosts the registration data on its servers and processes it on our behalf under appropriate contractual arrangements. Service providers are expected to process personal data only on our instructions and in line with applicable data protection requirements.

9. International Transfers

We operate internationally. Registration data is hosted by a service provider in Sweden. Your personal data may also be accessed from, transferred to or otherwise processed in countries outside the European Economic Area (EEA), including India, which may have different data protection rules. Where required by law, we use appropriate safeguards for such transfers, such as the European Commission's Standard Contractual Clauses or other lawful transfer mechanisms. You may contact us for further information about these safeguards.

10. Data Retention

We keep personal data only for as long as reasonably necessary for the purposes described in this Policy, including to meet legal, accounting or reporting requirements, resolve disputes and enforce our agreements. Retention periods vary depending on the nature of the data and the purpose of processing. When data is no longer needed, we delete or anonymise it.

11. Data Security

We use appropriate technical and organisational measures designed to protect personal data against unauthorised access, loss, misuse, alteration or disclosure. No method of transmission or storage is completely secure, and we cannot guarantee absolute security. If a personal data breach occurs, we will take appropriate steps and notify the relevant authorities and affected individuals where required by law.

12. Your Rights

Subject to applicable law, you have the right to:

• Request access to your personal data.
• Request correction of inaccurate or incomplete data.
• Request erasure of your data.
• Request restriction of processing.
• Object to processing based on legitimate interests, including direct marketing.
• Request data portability, where applicable.
• Withdraw consent at any time, where processing is based on consent, without affecting the lawfulness of earlier processing.

To exercise these rights, contact us at info@eurohomesecexpo.com. We may need to verify your identity before responding and will reply within the timeframes required by law. We do not carry out solely automated decision-making that produces legal or similarly significant effects on you.

You also have the right to lodge a complaint with a data protection supervisory authority, such as the Swedish Authority for Privacy Protection (Integritetsskyddsmyndigheten, IMY) or the authority in your country of residence. We encourage you to contact us first so we can try to resolve your concern.

13. Cookies and Similar Technologies

Our website may use cookies and similar technologies to operate the site, remember preferences, understand usage and improve performance. Where required by law, we will ask for your consent for non-essential cookies. You can manage cookies through your browser settings.

14. Photography and Recording at the Event

Photographs and video may be taken at the Expo for documentation and promotional purposes. Notices will be displayed at the venue where required. If you have concerns, please speak to a member of the organising team or contact us.

15. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites and encourage you to review their policies.

16. Children

The Expo and our website are intended for business and professional audiences and are not directed at individuals under 16. We do not knowingly collect personal data from children.

17. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will be published on our website with the "Last updated" date. We encourage you to review it periodically. Nothing in this Policy limits any rights you have under applicable law, and if any part of this Policy conflicts with mandatory legal requirements, those requirements will prevail. Any additional notice or consent provided for a specific activity will apply together with this Policy.

18. Contact Us

For any questions, requests or grievances about this Privacy Policy or how we handle personal data:

Nexgen Exhibitions Pvt. Ltd.
1201/1206, Pragati Tower, 26, Rajendra Place,
New Delhi – 110008, India
Email: info@eurohomesecexpo.com

This Privacy Policy applies to personal data processed in connection with Homeland Security Expo Sweden and its related registration, participation and communication activities, subject to applicable law and any additional notices provided for specific activities.